FlexAuto manages the entire auto repair lifecycle — from gate-in to gate-out. Vehicle reception, estimation, authorization, workshop execution, quality control, invoicing, and delivery — tracked through a single, structured pipeline.
FlexAuto isn't just a job card system. It's a complete workshop management platform that tracks every vehicle through reception, estimation, authorization, execution, QC, invoicing, and delivery — with full accountability at every stage.
Every vehicle follows a defined 8-stage pipeline — no skipped steps, no missing paperwork, full visibility from gate pass in to gate pass out.
Preliminary job card at reception for initial assessment. Official job card after authorization with approved scope — clean separation of intake vs. execution.
Parts requisition, technician timesheets, job updates, and completion tracking — every wrench turn accounted for.
Dedicated QC checklist and car wash/detailing slip — ensuring every vehicle leaves workshop-ready and presentable.
Final invoicing, payment collection, receipt generation, and accounts — tied directly to the job, not just the customer.
User roles, employee management, supplier and purchase tracking, parts inventory, vehicle types, expense categories, and chart of accounts.
Every vehicle enters the pipeline at reception and exits only after passing through every stage — including quality control and security clearance.
Gate Pass In, Preliminary Job Card, Vehicle Inventory Checklist
Technical Inspection Report, Estimate / Quotation
View Estimate, Official Job Card approval
Parts Requisition, Technician Timesheet, Job Updates
QC Checklist, Car Wash / Detailing Slip
Final Invoice, Payment Collection, Accounts
Delivery Note generation and signing
Gate Pass Out, Print & Release
Each pipeline stage has dedicated forms, checklists, and tracking — purpose-built for auto repair workshop operations.
Capture vehicle arrival, document condition, and create the initial job record.
IntakeTechnical inspection and cost estimation before customer authorization.
IntakeCustomer approval of quotation and creation of the official, authorized job card.
IntakeParts requisition, technician time tracking, and real-time job progress updates.
WorkshopFinal inspection checklist and car wash/detailing before vehicle handover.
QualityGenerate final invoice, collect payment, and manage accounts — tied to each job.
FinanceGenerate delivery note and document the vehicle return to the customer.
ExitGate pass out — final security clearance before the vehicle leaves the premises.
ExitReports module and upcoming inquiries tracking for business intelligence.
InsightsComplete back-office — users, employees, suppliers, purchases, expenses, parts, vehicle types, and chart of accounts.
AdminEvery job follows a structured, auditable path. No step can be skipped. Every action is logged.
Vehicle arrives. Gate Pass (In) issued. Preliminary Job Card created. Vehicle Inventory Checklist documents every item on the vehicle.
Technical Inspection Report captures findings. Estimate / Quotation generated with parts, labor, and cost breakdown.
Customer reviews and approves the Quotation. Official Job Card created — authorized scope only. Workshop begins.
Parts Requisition Notes issued. Technician Timesheets logged. Job Updates posted in real-time. Job Complete marked when done.
Proven technology stack optimized for speed, security, and real-world workshop environments.
PHP with MySQL — fast, reliable, proven
HTML5, Bootstrap, responsive interface
Role-based access, audit trails, login security
Integrated reports module, printable documents
Built by FlexSoft Technologies — 22 years of software engineering, 300+ projects, 4 countries.
Unlike generic CRMs, FlexAuto forces every vehicle through a structured pipeline — reception to exit. No shortcuts, no missing documentation.
Preliminary at intake, Official after authorization. Clean separation between assessment and execution scope.
Technician timesheets, parts requisition, QC checklists — every action is logged and traceable to a specific job and person.
Gate Pass In and Gate Pass Out with vehicle inventory checklists. Know exactly what came in, what went out, and when.
Get a personalized demo of FlexAuto. We'll walk you through the pipeline most relevant to your workshop operations.
Book a personalized demo. We'll walk you through the full pipeline — from gate pass in to gate pass out.
See every stage from reception to delivery
100% free. Honest advice for your workshop.
Zoom, Google Meet, or we visit your workshop.
We'll confirm within 24 hours.
